Accounts receivable management & collections
The work of getting paid,
off your desk.
We run your accounts receivable end to end — invoicing, collections on open balances, payment posting and AR reporting — and your customers stay glad to hear from us.
Invoices out on schedule
Collections worked weekly
AR reporting you can read
Three parts of receivables we take off your hands
Take one, take all three. We shape the AR work around the way your office already runs.
Bills that make sense the first time
Plenty of late payments start with a confusing invoice. We write yours so the charge, the due date and the way to pay are impossible to miss, then send them on the schedule your customers expect.
Statements, re-sends and corrections are ours too — nobody on your team has to dig through a filing cabinet to answer a question.
A nudge, not a knock at the door
Balances get older quietly. Our collections work runs week by week — reminders, statements and calls that sound like a helpful office rather than a recited script.
When someone genuinely can't pay it all at once, we set up an arrangement they can keep, and we tell you who's on one.
Every dollar back where it belongs
Payments arrive by card, check and transfer, and each one gets matched to the right account the same week. Credits and short pays get sorted, not parked.
Once a month you get an AR summary: what came in, what's still outstanding, how your aging buckets moved and which accounts deserve a closer look.
Offices that bill more than they'd like to admit
If receivables have quietly become somebody's second job, that's usually our cue.
Tell us about your accounts →- Medical & dental
- Patient balances after insurance, handled with the tone your front desk would use.
- Property management
- Rent, fees and move-out balances tracked without souring the tenant relationship.
- Trades & contractors
- Progress billing and retainage followed up while you're out on the job.
- Agencies & consultants
- Retainers and milestone invoices that go out the day they should.
- Suppliers & distributors
- Terms accounts, credits and short pays reconciled line by line.
What you can count on
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A named person who knows your accounts, not a queue.
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Your customers, your way — we follow the tone you set.
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No system to replace; we work in what you already have.
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Month-end without a scramble, because the posting is done.
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Plain updates you can read in two minutes.
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Room to start small and hand over more when it feels right.
Before you call
The things most people ask us in the first five minutes.
Do you replace our billing software?
No. We work inside the system you already use, so your records stay where your team expects to find them.
Will our customers know they're talking to an outside office?
We introduce ourselves as the billing office for your business and keep to the tone you'd use yourself. To your customers it feels like one organization.
How far back can you pick up old balances?
Bring us what you have. We'll review the aged accounts with you and be straight about which ones are worth the effort.
What does the first month look like?
A short handover call, access to your billing records, then we start sending and following up. Your first written summary arrives at month end.
Can we hand over just part of it?
Often that's the best way to start. Many offices give us follow-up only, then add invoicing and posting once the rhythm is set.
A ten-minute call tells you if we're a fit
Call or write with a question about your accounts, or about a balance you've had a notice for. A person picks up.
Pay a balance online →